Many professionals falter in the realm of business organisation or systems management, simply because they are experts in their speciality first and foremost. How they present their product or service to the world is reliant on a separate tool box altogether.
Whether your systems need to be set up or you already have current systems in place there is always room to reflect on whether you are using the best, most useful organisational resources to make your business run smoothly.
Let’s take a look at some of the most worthwhile ones to consider.
Organisational experts are torn about the effectiveness of email.
On the one hand, being able to get ideas or messages out “in writing” has great benefits. Confirmations might hold more water, and the paper trail can come in handy in some circumstances.
People at the helm of a business, however, should be aware that email can be one of the biggest time drains. In order to make sure the medium retains its effectiveness, limit email time to a half hour block of time in the morning, and perhaps again before the end of the day. Also, if possible, utilise commute time to scan important messages.
For all other times of day, however, try speaking to people on the phone or face to face as much as possible. Conversations happen faster, and there is less room for misunderstandings to occur.
All tech is not lost
Even though email might not be the organisational master we had hoped, there is one area of a business that should be delegated to digital status, and that is finances.
Organisational apps like Shoeboxed can become an indispensable cache of invoices and receipts when used correctly for business purposes. Particularly for those who feel they get bogged down come tax-time, this type of financial organiser is not to be underestimated.
Capture never-ending ideas
In the bustle of a workday, even with all that is accomplished, sometimes it is hard to escape the feeling that a lot has also been lost. Sometimes, a way to stem the flow is as simple as making sure we pay attention to our best idea and make sure we keep on top of where we are going next.
Apps like Evernote have changed the way many professionals and creatives work. These online organisers let you input all types of data, from images to sounds, and text documents too. Once your mark is made, it can be accessed on any device, making it ultimately completely portable.
Collaboration multiplies work completed
Smooth teamwork not only adds to but multiplies the work that can get done.
Some people find apps like Trello, where you can compose, collage and share whatever documents you need to with others, are an effective way of getting projects moving from step to step. Others also use tools like Mindmeister, where one can, either singly or in teams, take down notes from mind mapping and brainstorming sessions.
While more some conversations might be better face to face, other communications are better shared when spread out online.
The most successful businesses make the most of all the tools at their disposal and are willing to shake things up to find a better way from time to time.
What tools do you use in your business? I’d love to know. Please share your favourite organisational tools in the comments section below.